Amendment Proposal for LSMSAAA Constitution
[To the best of my knowledge, these amendments were never voted upon.
However, we seem to be operating under them. -- andre]
Amendment 1
The following sections of Section 3 are revised to be as follows:
3.2 Gaining Membership
Any person who is eligible for membership as provided above may apply for
such membership by submitting a written request to the association care of
the Louisiana School.
3.3 Dues
Dues shall be determined by the Executive Committee of the Association.
Initial dues shall be submitted together with the application for
membership. Dues thereafter shall be submitted to the association
care of the Louisiana School. The amount of dues shall be determined by
the Executive Committee of the Association.
Section 4 is revised to be as follows:
4.1 Creation
There is hereby created the Executive Committee of the Association which
shall conduct the administrative business and functions of the
Association and shall establish policies of the Association.
4.2 Composition
The executive Committee shall consist of eight members as follows:
- A President who shall be the executive office of the Association
and who shall preside over all meetings, execute the policies
established by the Executive Committee, and preside over the
elections of other officers. The President may appoint committees
to perform such tasks as he deems necessary and appropriate.
- A Vice-President who shall assume the duties of the President in
his absence and who shall assume the office of the President in
case of a vacancy in that office due to resignation, impeachment, or death.
In such case, the Vice-President shall serve for the remainder of the
President's term in office. The Vice-President shall assist the President
in the performance of his duties and shall be responsible for ensuring the
Area Chapters of the Association operate within the parameters established
herein and reporting the activities of such chapters to the Executive
Committee.
- A Secretary who shall be responsible for organizing and
distributing a regular alumni newsletter to all active members. The
secretary is also responsible for taking minutes of all general and
Executive Committee meetings. Minutes shall be submitted to the
Executive Committee for subsequent approval.
- A Treasurer who shall be responsible for reporting on the finances
of the Association including advising the Executive Committee on
financial matters. Authorization for expenditures must come from
the Executive Committee. At its discretion, the Executive
Committee may pre-authorize a designated agent to spend a bounded
some of money (e.g. The Executive Committee may authorize
the person coordinating the yearly alumni get-together to spend up
to $400 on arrangements for a pary).
- A Natchitoches Liaison who shall be responsible for informing the
Association members of all major events occurring at the Louisiana
School. The Natchitoches Liaison shall submit to the
Secretary regular reports of such events, and such report shall
be included in the alumni newsletter. The Liaison shall be the
official contact between the Louisiana School and the Association.
- The Immediate past President of the Association shall also serve as
a member of the Executive Committee and shall have the same rights
and privileges as other members.
- The director of the Louisiana School shall serve as an ex-officio
member of the Executive Committee and shall have the right to vote
on all issues before said committee.
- A Louisiana School Liaison who shall serve as an ex-officio
member of the Executive Committee and shall have the right to vote
on all issues before said committee. The Louisiana School Liaison
should be a member of the Louisiana School faculty, staff, or
administration who is specifically designated to help effect the
smooth operation of the alumni association and its relations with
the Louisiana School.
4.3 Eligibility
No person who is not an active Alumni Member of
the Association shall be eligible to serve on the Executive Committee
except the director of the Louisiana School and the Louisiana School
Liaison. Be it further provided that the Natchitoches Liaison shall reside
not more than seventy-five miles from Natchitoches or shall be a student
enrolled at Northwestern State University.
4.4 Election
The officers provided for in Section 4.2 herein shall be elected
as follows:
- Elections shall be held in each odd-numbered year.
- Nominations shall be submitted via mail in response to
a nomination request. Such request shall be sent out during the
early months of each odd number year. Nominations
may be made by any active, Alumni member of the Association present
at the meeting.
- All nominations received within a time period to be set by the
Executive Committee following the request for nominations will be
considered for office. Each nominee will be contacted and given
the opportunity to remove his name from the ballot.
- The nominees remaining shall comprise the
official ballot for the election of officers for that year.
- The Executive Committee shall appoint one or more agents for the final
collection and tabulation of ballots.
- Such ballot shall be submitted by mail to all Active Alumni
Members soon after being finalized.
- Each Area Chapter shall conduct a general election
within the time bounds set by the Executive Committee for the given
election year. The results of such
elections shall be tabulated by the Chapter Representatives of each
chapter who shall transmit such results in sealed envelopes to the
agent(s) appointed by the Executive Committee in a timely manner.
- The designated agent(s) shall open such sealed result
and tabulate the final results. Such final results
shall be announced in the next alumni newsletter.
- The new officers shall assume office on the first of June in the
year in which they were elected. Incumbent officers shall continue
in office until until their successors assume office.
4.5 Terms in Office
Members of the Executive Committee shall serve a term of two years and
may succeed themselves. However, no such member shall sever more than
two consecutive terms in one office.
4.6 Meetings
Official meetings of the Executive Committee shall take place as follows:
- Each member of the Executive Committee shall have one vote on any
motion before said committee.
- The director of the Louisiana School may give his proxy in writing
to any other member of the Executive Committee who shall execute
such proxy in accordance with the direction of the director.
- The President may vote on any motion before the Executive
Committee, provided that such officer shall vote in the case of a
tie. However, the President may cast only one vote on any motion.
- Three (3) members of the Executive Committee must be present to
transact any business of the Executive Committee.